Ex.6. Read the following two texts about office equipment.

Ex.5. Rosa works as a chief executive secretary in a large industrial company.

a) Which of the following statements do you think are true of her in her job?

1. She works at a computer most of the time, where she writes letters and

reports.

2. She does quite a lot of general paperwork, e.g. filing reports, answering

letters and others.

3. She makes a lot of phone calls.

4. She sends faxes occasionally.

5. She often shows people around the office.

6. Every time she takes part in the negotiations as an interpreter.

7. She arranges meetings for her boss and other managers in the company.

8. She attends all the conferences or meetings in the company.

b) Describe Rosa’s job and her everyday duties.

• Photocopying machine or (photo) copier.

Walk into almost any business office, and you'll probably find a photocopier ("copier") with a line of people waiting to use it. For most businesses, small or large, the copier has become standard equipment, much like having a desk to work at and a chair to sit on. It’s pretty amazing to think that, in mere seconds, you can produce an exact replica of what’s on a sheet of paper!

The procedure of producing a copy is very simple.

1. Make sure the photocopier is plugged into a power source.

2. Turn the photocopier on.

3. Open the copier lid.

4. Place the document to be photocopied face-down on the glass.

5. Select the options you want (number of pages, enlargements, lighter/darker).

6. Press the button “Start”.

· Fax machine or fax

Even though traditional fax machine is fast being replaced by e-mail and Internet fax services, this workplace workhorse is still used for transmitting information. They are easy to use and resemble dialing a telephone. Here are some basic instructions for sending a fax.

1. Make sure the fax machine is plugged in, powered and connected to a working phone jack. Turn on the fax machine.

2. Fill out a piece of paper called a coversheet with

the information about the recipient’s name, his fax

number, your phone number, a short message intended for the recipient, number of pages (including coversheet).

3. Lay the documents face-up in the fax machine feeder tray with the coversheet on top.

4. Dial the recipient’s fax number.

5. Press the ‘fax’ or ‘send’ button, depending on the particular fax machine model.

As soon as all of the pages have been scanned into the memory of the fax machine, you’ll hear a series of signals which mean establishing a communication link. Wait for a few minutes as the fax is sent and then see a short confirmation report.